Review Agenda Item
Meeting Date: 4/17/2017 - 7:00 PM
Category: Consent Agenda
Type: Action
Subject: 15.26 (Item #28) Allocation of Additional Funding to DecoTech Systems, Inc. as Allowable Under Bid #1686: Classroom Technology Enhancement
LCAP (Local Control Accountability Plan) Goal:
Strategic Initiative 5.3 Optimal Operations and Infrastructure
Ensure that our facilities and infrastructure support and enhance student learning and safety.
Policy:
Enclosure
File Attachment:
Summary: On June 1, 2015, the Board took action to award various contracts anticipated under District solicitation Bid #1686. After confirmation by the vendor in May 2015, the Board took action to extend contract terms and conditions for Fiscal Year 2016/2017. In August 2016, the Board authorized staff to take steps to re-open Holbrook Elementary School. Since this school was not included in funding projections for this contract, staff is requesting Board approval for the additional funding needed to complete Holbrook work, as well as any additional work that may be necessary and associated with the original solicitation document.

As a reminder, the original solicitation was called to ensure competitive pricing on more than 200 items typically used by the District and necessary to complete Classroom Technology improvements. The scope of items included, but was not limited to: desktop computers, laptops, printers, wireless audio communication devices, chromebooks, mobile storage carts, switches and components, Microsoft licensing, wireless and network Technology equipment, and support. Lowest responsible bidders were Decotech Systems, Inc., Lightspeed Technology, Inc., and Apple Computer.
Previously District expended allocated funding to complete the first and second groups of schools. Staffs worked with the vendor to update models, confirm pricing structure and as allowable under the terms of solicitation requested allocating of additional funding, model changes and extension of terms and conditions.

Once again, District intends to order, by site, and only as needed to support the the program.
Funding: 2010 Measure C
Fiscal Impact NOT TO EXCEED $350,000.00 in additional purchases
Recommendation: Approve allocation of additional funding to DecoTech Systems, Inc. as allowable under Bid #1686: Classroom Technology Enhancement.
Approvals:
Recommended By:
Signed By:
Tim Cody - Program Manager
Signed By:
Sharon Ketcherside - Purchasing Consultant
Signed By:
Dr. Nellie Meyer - Superintendent
Vote Results:

Original Motion
Member Linda Mayo Moved, Member Brian Lawrence seconded to approve the Original motion 'Approve allocation of additional funding to DecoTech Systems, Inc. as allowable under Bid #1686: Classroom Technology Enhancement.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Linda Mayo     Yes
Joanne Durkee     Yes
Cheryl Hansen     Yes
Brian Lawrence     Yes
Debra Mason     Yes