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Meeting Date:
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2/25/2013 - 7:30 PM
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Category:
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Consent Agenda
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Type:
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Action
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Subject:
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9.12 (Item #13) Manufacture, Fabrication/Assembly and Deliver Heating, Ventilating & Air Conditioning Equipment
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LCAP (Local Control Accountability Plan) Goal:
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Enclosure
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File Attachment:
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Summary:
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On March 29, 2011 the Board of Education approved a resolution designating the specific materials and terminal equipment to be used in the 2010 Measure C Heating, Ventilating and Air Conditioning (HVAC) Improvement Program and authorized the pre-purchase of all end user HVAC equipment.
Bid No. 1590 was issued in October, 2011, for the purpose of soliciting bids for the provision of all manufacturing, fabrication/assembly and delivery of all specified HVAC equipment to be utilized in the 2010 Measure ‘C’ HVAC Improvement Program. Bids were due, and opened on November 4, 2011. The lowest responsive and responsible bidder was Russell Sigler, Inc. This was the same vendor who provided all of the pre-purchased HVAC equipment in the recently completed Board-approved Proposition 55 funded HVAC Improvement Program. On December 13, 2011, the Board of Education awarded this contract to Russell Sigler, Inc. This award carried a multi-year pricing structure for the purchase of all stipulated materials for the 2010 Measure ‘C’ HVAC Improvement Program.
In an effort to effect a significant cost savings and to maintain a standard of HVAC equipment throughout the District staff is recommending that the District take advantage of our agreement with Sigler and pre-purchase all end-user HVAC equipment for the Portable Replacement, General Science and Chemistry Science Classrooms at guaranteed 2013 pricing.
The total ‘not to exceed’ price submitted for the provision of all stipulated materials related to the 2013 Program sites (2013 - Hidden Valley ES, El Dorado MS, Valley View MS, Ygnacio Valley ES, Bel Air ES, Oak Grove MS, Riverview MS, Foothill MS, Mt. Diablo ES, Concord HS, College Park HS and Olympic HS) of the Measure ‘C’ Facility Improvement Program is $618,515.95.
The total ‘not to exceed’ price submitted for the provision of all stipulated materials related to the 2014 Program sites (2014 – Mountain View ES, Woodside ES, Ayers ES, Gregory Gardens ES, Silverwood ES, Standwood ES, Eagle Peak MS, Pleasant Hill MS, Diablo View MS, Pine Hollow MS and Sequoia MS)) of the Measure ‘C’ HVAC Improvement Program is $577,714.52.
Purchase includes labor, testing and full year service call-out as stipulated in the original solicitation.
Purchasing all equipment necessary to complete next phase of building replacement is anticipated to save the District approximately $24,000 in cost escalation (4.2%). Additionally, equipment purchase eligible and currently anticipated to result in rebates of approximately $350,000, pending PG&E program funding.
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Funding:
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2010 Measure C
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Fiscal Impact
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$1,176,230.47
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Recommendation:
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Approve Award of Procurement as presented.
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Approvals:
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Recommended By:
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Signed By:
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Tim Cody - Program Manager
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Signed By:
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Steven Lawrence - Superintendent
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