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Meeting Date:
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1/9/2017 - 7:00 PM
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Category:
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Business/Action Items
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Type:
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Info/Action
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Subject:
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17.4 Agreement with Emics, Inc., dba Chalk Schools
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LCAP (Local Control Accountability Plan) Goal:
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Strategic Initiative 5.2 Optimal Operations and Infrastructure Ensure Fiscal stability and accountability through effective stewardship of financial assets and funding sources.
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Enclosure
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File Attachment:
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Summary:
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Staff is requesting approval for an agreement with Emics, Inc., dba Chalk Schools, to provide automated office forms and workflow. Services include automatic collection of data, routing and tracking of responses and approvals. In addition, this service will provide unlimited electronic signatures, interactive form fields, pre-filled data fields and reusable access. They will upload and convert existing documents and will provide efficiency to save time and money by improving work flow and decreasing errors due to lost/missing paperwork, inaccurate information, and multiple submissions of the same form. This will support vital collaboration between departments and sites, and allow for necessary oversight of processes.
This service will ensure compliance with state, federal and Board requirements and allow for easier access to data for audits. Training will be provided as necessary. This service will be available to all departments in the District.
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Funding:
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Unrestricted General Fund.
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Fiscal Impact
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Prorated cost of $43,312.50 and one-time implementation fee of $17,325 due upon approval: $60,637.50
Total Annual Cost due July 1, 2017: $86,625.00
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Recommendation:
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Approve the agreement with Emics, Inc., dba Chalk Schools.
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Approvals:
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Recommended By:
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Signed By:
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Denise Larkins - Administrative Assistant
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Signed By:
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Leyla E. Benson - Executive Director of Human Resources
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Signed By:
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Nance Juner - Director of Fiscal Services
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Signed By:
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Dr. Nellie Meyer - Superintendent
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Vote Results:
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| New Motion | | Member Cheryl Hansen Moved, Member Joanne Durkee seconded to approve the New motion 'Approve the agreement with Emics, Inc., dba Chalk Schools.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Linda Mayo | Yes | | Joanne Durkee | Yes | | Cheryl Hansen | Yes | | Brian Lawrence | Yes | | Debra Mason | Yes | |
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