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Meeting Date:
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3/26/2012 - 6:45 PM
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Category:
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Untitled
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Type:
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Action
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Subject:
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16.2 Contract extension for Reliance Communications to continue to provide District Automated Parental Notification Services
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LCAP (Local Control Accountability Plan) Goal:
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Enclosure
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File Attachment:
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Summary:
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April 16, 2009, the District accepted proposals from ten (10) vendors for a
new Automated Parental Notification System. Proposals were evaluated and vendors interviewed
in accordance with the criteria specified in the RFP. Reliance Communications' School
Messenger was deemed the most comprehensive parental notification system and as such staff is
recommending that Reliance Communications be awarded a contract of $75,651.68 per year.
This contract price represents a savings of $54,365.12 per year as compared to the annual costs
for the present system used by the District. The scope of work in this contract includes the
provision of an automated communication system with the ability to deliver voice, e-mail, or
text-based messages to telephones, mobile phones, PDAs or any internet-enabled device. The
system will support multiple languages, create reports and is compatible with the Aeries Student
Information System. We would like to extend the current contract one more school year with a significant price reduction to $50,780.06 for a price savings of $24,871.62.
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Funding:
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Already Budgeted General Fund Program 5089
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Fiscal Impact
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$50,780.06 from General Fund Program 5089
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Recommendation:
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Approve Contract Extension
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Approvals:
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Recommended By:
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Signed By:
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Joe Estrada-C - Director of Technology
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Signed By:
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Bryan Richards - Chief Financial Officer
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Signed By:
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Greg Rolen, Esq. - General Counsel
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Signed By:
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Steven Lawrence - Superintendent
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Vote Results:
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| Original Motion | | Member Gary Eberhart Moved, Member Linda Mayo seconded to approve the Original motion 'Approve appointment as recommended.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Gary Eberhart | Yes | | Linda Mayo | Yes | | Sherry Whitmarsh | Yes | | Lynne Dennler | Yes | | Cheryl Hansen | Yes | |
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