Agenda Item
Meeting Date: 12/11/2013 - 7:30 PM
Category: Business/Action Items
Type: Action
Subject: 18.14 New and Revised Technology Policies - BP 3513, BP/AR 4040, BP 6162.7
LCAP (Local Control Accountability Plan) Goal:
College and Career Interventions Goal 1.6, 1.13-1.16
Interventions Goal 1.6, 1.13-1.16
File Attachment:
Responsible Use Policy (RUP) K-2.pdf
Responsible Use Policy (RUP) 3-5.pdf
Responsible Use Policy (RUP) 6-12 Adult Ed.pdf
Old Employee Use of Technology _BP_4040.pdf
Use of Cellular Phones_ BP 3513_1.pdf
Use Of Technology In Instruction BP  6162.7.pdf
Draft_ Employee Responsible Use Policy (RUP).pdf
Draft_BP 30413 Video Monitoring Policy.pdf
Draft_BP 32113 Social Media Policy.pdf
Summary: These draft policies were created in Committee with the support of Julie Braun-Martin, Deb Cooksey, Lois Peterson, Felicia Stuckey-Smith, Ann Tirrell, Lorie O'Brien, Joe Estrada and Joshua Wittman. Through a partnership with the Technology Advisory Committee (TAC), Cabinet and Principals, Staff has prepared revisions to the Board Policy and the Administrative Regulations to facilitate understanding and best practices in regards to technology use around the district. Responsible Use Policies were previously referred to as Acceptable Use Policies in MDUSD.

There are three Responsible Use Policies for students, broken down by grade level, an Employee Responsible Use Policy, Video Monitoring Policy and Social Media Policy. The Social Media and Video Monitoring Policies are new board policies.

The current board policy for the use of Cellular Phone (BP3513_1) is also included in this docket. There is some language in the new Social Media and Employee Acceptable Use Policies that covers how the phones should be used rather than the current policy that covers the cellular phone allowance and IRS regulations. The current Use of Technology in Instruction Policy (BP6162_7) covers how technology can help teachers, and would be remain in place as a board policy.

Although significantly different than the original, the Employee Responsible Use Policy (RUP) is a revision of BP4040.

Based on the feedback during the 10/9/2013 Mt. Diablo USD board meeting, the following sections from our technology policies have been revised with the new language.

MDUSD AR_4040 Employee Responsible Use Policy (RUP)

Unless employees receive specific written permission from the Superintendent or his/her designee, employees are directed never to transmit social security numbers via email or possess social security numbers without encryption. The District also discourages potential employees and third-parties from transmitting social security numbers through email. (Page 4, Part 5)

MDUSD BP 1114 Social Media Policy

Users should have no expectation of privacy regarding their use of District property, network and/or Internet access to files, including email. The District reserves the right to monitor users’ online activities and to access, review, copy, store, or delete any electronic communication or files and/or disclose them to others as it deems necessary, and in accordance with the District’s retention policy. (Page 3, Part 6 & Page 6, Part F)
Fiscal Impact N/A
Recommendation: Approve revised Employee Use of Technology Policy, Video Monitoring Policy and Social Media Policy.
Recommended By:
Signed By:
Joshua Wittman - Director of Technology Support
Signed By:
Joe Estrada-C - Director of Technology
Signed By:
Felicia Stuckey-Smith - Director Student Services
Signed By:
Bryan Richards - Chief Financial Officer
Signed By:
Julie Braun-Martin - Assistant Superintendent Elementary
Signed By:
Deborah Cooksey - Associate General Counsel
Signed By:
Dr. Nellie Meyer - Superintendent
Vote Results:

New Motion
Member Cheryl Hansen Moved, Member Brian Lawrence seconded to approve the New motion 'Approve New and Revised Technology Policies BP 3513, BP/AR 4040, and BP 6162.7.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
Linda Mayo     Yes
Lynne Dennler     Yes
Cheryl Hansen     Yes
Brian Lawrence     Yes
Barbara Oaks     Yes