Agenda Item
Meeting Date: 12/11/2013 - 7:30 PM
Category: Business/Action Item
Type: Action
Subject: 18.17 Award of Lease/Lease-back Agreement with Taber Construction, Inc. to support RFQ/RFP 1663 – Portable Classroom Replacement 2014.
LCAP (Local Control Accountability Plan) Goal:
Strategic Initiative 5.3 Optimal Operations and Infrastructure
Ensure that our facilities and infrastructure support and enhance student learning and safety.
Policy:
Enclosure:
File Attachment:
1663 RFQ.RFP.pdf
LLB 1663 - Site Lease 11.21.13.pdf
LLB 1663 - Facilities Lease 11.22.13.pdf
Taber Insurance - 1663.pdf
Summary: On September 23, 2013 the District issued a Request for Qualifications (RFQ) soliciting submissions from qualified firms interested in entering into a lease-leaseback agreement for Portable Replacement 2014 at various sites. In addition to advertising the project on District webpage, District solicited qualifications from no less than 15 vendors and received 4 packages. In the continuing process of quality improvement as a result of the RFQ process, staff provided a PSA opportunity to the two most qualified teams. Based on results of the PSA packages and negotiated best and final cost, staff is recommending that District enter into a lease leaseback agreement with Taber Construction, Inc. for a Guaranteed Project Cost of $7,998,033.62 for completion of all specified new construction per DSA approved plans and specifications.

The lease-leaseback project delivery method is authorized by California Education Code 17406, and authorizes the governing board, without advertising for bids, to enter into a lease with a builder for the purpose of construct ion, including remodeling and permanent improvements (upon property.) Under a lease- leaseback, the District leases property under a "site lease" to a builder for $1.00. That builder constructs the facility, completes the renovation and then leases the facility back to the District under a "facilities lease." The District makes "tenant improvement payments" during construction and "lease payments" after construction. Titles to the facility vests in the District as lease payments are made. The District has the option to make an early, balloon payment to the builder to buy out the facilities lease. In addition, the District determines all plans and specifications and uses its own Architect of Record to submit the project to the Division of the State Architect (DSA) for approval.
The scope of work includes, but is not limited to, providing all tools, materials, labor and equipment necessary to complete construction of New Portable Replacement Classroom Buildings at various sites, including site preparation, selective demolition, site work, building construction, interior amenities and other items as necessary to deliver a complete project as it relates to the Drawings and Specifications. All spoils will be removed from the site. This contract includes, but is not limited to all work associated with the plans and specifications.
Funding: 2010 Measure C funds
Fiscal Impact $7,998,033.62
Recommendation: Approve contract as recommended
Approvals:
Recommended By:
Signed By:
John Willford - Assistant Program Manager
Signed By:
Tim Cody - Program Manager
Signed By:
Dr. Nellie Meyer - Superintendent
Vote Results:

New Motion
Member Cheryl Hansen Moved, Member Lynne Dennler seconded to approve the New motion 'Approve award of Lease/Lease-back Agreement with Taber Construction, Inc. to support RFQ/RFP 1663 – Portable Classroom Replacement 2014.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Linda Mayo     Yes
Lynne Dennler     Yes
Cheryl Hansen     Yes
Brian Lawrence     Yes
Barbara Oaks     Yes