Agenda Item
Meeting Date: 11/13/2013 - 7:30 PM
Category: Business/Action Items
Type: Action
Subject: 16.16 RFQ/RFP 1627 - Award of Lease-Leaseback Agreement to Taber Construction, Inc. District wide security improvements.
LCAP (Local Control Accountability Plan) Goal:
Strategic Initiative 5.3 Optimal Operations and Infrastructure
Ensure that our facilities and infrastructure support and enhance student learning and safety.
Policy:
Enclosure:
File Attachment:
RFQ.LLB Project 1627 Security.pdf
Site Lease -1627 Security.pdf
Facilities Lease Project 1627 Security.pdf
Taber Insurance 1627.pdf
Taber MDUSD Security Proposal synopsis 10.24.pdf
Summary: In July, 2013 the District issued a Request for Qualifications from firms interested in entering into a lease-leaseback agreement for District wide security system upgrades. As previously reported, this request was publicly available with specific notification to potential contractors. This resulted in the receipt of 3 qualification packages.

On September 11, 2013, District entered into a Preliminary Service Agreement (PSA) with Taber Construction, Inc. for the provision of preliminary services including, but not limited to: coordination services, constructability review of preliminary plans and specifications, value engineering and any other recommendations necessary to optimize project quality, delivery, scheduling, and construction phasing relating to District wide security system upgrades.

As a result of the RFQ process, PSA evaluation and final negotiation, staff is recommending the District enter into a lease leaseback agreement with Taber Construction, Inc. for a Guaranteed Maximum Project Cost of $8,883,760.49 for the completion of all specified District wide security system upgrades work per approved plans and specifications.

The lease- leaseback project delivery method is authorized by California Education Code 17406, and authorizes the governing board, without advertising for bids, to enter into a lease with a builder for the purpose of construction, including remodeling and permanent improvements, upon property. Under a lease- leaseback, the District leases property under a "site lease" to a builder for $1. That builder constructs the facility/ completes the renovation and then leases the facility back to the District under a "facilities lease". The District makes "tenant improvement payments" during construction and "lease payment s" after construction. Titles to facility vests in the District as lease payments are made. The District has the option to make an early payment to the builder to buy out the facilities lease. In addition, the District determines all plans and specifications and uses its own.

The scope of work includes, but is not limited to: provide all tools, materials, labor and equipment necessary to complete district wide security system upgrades at all sites with the ability to enhance the system in the future as well as bring it up to date as it relates to the Drawings and Specifications.
Funding: 2010 Measure C
Fiscal Impact $8,883,760.49 GMP
Recommendation: Approve Award of LLB as presented.
Approvals:
Recommended By:
Signed By:
John Willford - Assistant Program Manager
Signed By:
Tim Cody - Program Manager
Signed By:
Dr. Nellie Meyer - Superintendent
Vote Results:

New Motion
Member Lynne Dennler Moved, Member Linda Mayo seconded to approve the New motion 'Approve RFQ/RFP 1627 - Award of Lease-Leaseback Agreement to Taber Construction, Inc. for District wide security improvements. '. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Linda Mayo     Yes
Lynne Dennler     Yes
Cheryl Hansen     Yes
Brian Lawrence     Yes
Barbara Oaks     Yes