Agenda Item
Meeting Date: 11/13/2013 - 7:30 PM
Category: Business/Action Items
Type: Action
Subject: 16.17 RFQ/RFP 1631 Approval of Preliminary Services Agreement with Meehleis Modular Buildings, Inc. for the Coordination, Constructability Review, Value Engineering and Recommendations related to Building a new Modular Gymnasium at Concord High School.
LCAP (Local Control Accountability Plan) Goal:
Strategic Initiative 5.3 Optimal Operations and Infrastructure
Ensure that our facilities and infrastructure support and enhance student learning and safety.
Policy:
Enclosure:
File Attachment:
PSA 1631.pdf
RFQ-RFP-LLB CHS.AuxGym - Project 1631.pdf
Meehleis Insurance.pdf
1631 LLB RFQ Analysis JW 10 25 13.pdf
Summary: At the April 23, 2012 Board meeting, the Board approved $40 million to be allocated between the six comprehensive high schools for facilities improvement projects. On June 4, 2012 the board approved the project list for Concord High School that included a multipurpose type building for PE, Music, wrestling, drama, cheer leading, etc. In November of 2012 the District entered into a design contract with Charles Ham & Associates to develop preliminary and site plans for this building.

In September, 2013 the District issued a Request for Qualifications from potentially qualified firms interested in entering into a lease-leaseback agreement for Building a new Modular Gymnasium at Concord High School. Per previous Board recommendation, RFQ was publicly available with specific notification to potential contractors. This resulted in receipt of 3 qualification packages.

Staff has evaluated qualifications and is recommending the District enter into a Preliminary Services Agreement(PSA) with Meehleis Modular Buildings, Inc. for a not to exceed fee of $25,000 for provision of preliminary services relating to building a new Modular Gymnasium at Concord High School. Services include, but are not limited to: coordination services, constructability review of preliminary plans and specifications produced by Charles Ham Associates, Inc., value engineering review(s) and any recommendation necessary to optimize project quality, delivery, budget development assistance, scheduling, and construction planning.

As authorized by California Education Code section 17406, a lease-leaseback contract structure is one in which the District can select a builder in a different manner other than just a “lowest bidder.” For this project, the RFQ evaluated other factors including past K-12 experience, design, etc., including price. Under a lease-leaseback, the District leases property under a “site lease” to a builder for $1. That builder constructs the facility and then leases the facility back to the District under a “facilities lease.” The District makes “tenant improvement payments” during construction and “lease payments” after construction. Title to the new facility is vested in the District as lease payments are made. The District has the option to make an early payment to the builder to buy out the facilities lease. In addition, the District selects/approves all plans and specifications and uses its own Architect of Record to submit the project to the Division of the State Architect for approval. Only after DSA approval can the District enter into the 2 leases. Since DSA approval will not take place until the first of the year, the work the District would like Meehleis Modular Buildings, Inc. to begin will be done under this preliminary services agreement.
Funding: 2010 Measure C
Fiscal Impact NOT TO EXCEED $25,000.00
Recommendation: Approve Preliminary Services Agreement as Presented
Approvals:
Recommended By:
Signed By:
John Willford - Assistant Program Manager
Signed By:
Tim Cody - Program Manager
Signed By:
Dr. Nellie Meyer - Superintendent
Vote Results:

New Motion
Member Lynne Dennler Moved, Member Linda Mayo seconded to approve the New motion 'Approve RFQ/RFP 1631 for Preliminary Services Agreement with Meehleis Modular Buildings, Inc. for the Coordination, Constructability Review, Value Engineering and Recommendations related to Building a new Modular Gymnasium at Concord High School. '. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Linda Mayo     Yes
Lynne Dennler     Yes
Cheryl Hansen     Yes
Brian Lawrence     Yes
Barbara Oaks     Yes