Agenda Item
Meeting Date: 9/25/2013 - 7:30 PM
Category: Business/Action Item
Type: Action
Subject: 15.13 RFQ/RFP 1658 – Approval of a Preliminary Services Agreement with Kenridge Builders, Incorporated to Support a new Aquatic Center, New Buildings and Site Work at Northgate High School.
LCAP (Local Control Accountability Plan) Goal:
Strategic Initiative 5.3 Optimal Operations and Infrastructure
Ensure that our facilities and infrastructure support and enhance student learning and safety.
Policy:
Enclosure:
File Attachment:
1658 PSA signed Kenridge .pdf
1658 LLB RFQ Analysis MS 9.9.13.pdf
1658 Insurance Certs.pdf
1658 Insurance Certs.pdf
Summary: In August 2013 the District issued a Request for Qualifications (RFQ) soliciting submissions from qualified firms interested in entering into a lease-leaseback agreement for the Aquatic Center Swimming Pool and Concrete Deck at Northgate High School. This request was specifically sent to no less than twelve (12) potential contractors. This resulted in the receipt of five (5) qualification packages.

Staff has evaluated qualifications and is recommending District enter into a Preliminary Services Agreement with Kenridge Builders, Inc. for the provision of preliminary services including, but not limited to: preliminary coordination services, constructability review of preliminary plans and specifications, value engineering and any other recommendations necessary to optimize project quality, delivery, scheduling, and construction phasing relating to the new construction of the Aquatic Center swimming pool and concrete deck at Northgate High School.

As authorized by California Education Code section 17406, a lease-leaseback contract structure is one in which the District can select a builder in a different manner other than just a “lowest bidder” with the intent to increase likelihood of success while minimizing risk to the District. For this project, architectural services previously solicited in accordance with best practices and this RFQ evaluated other factors including past K-12 experience, design, etc. including price. RFQ also includes provision to ensure potential firms to solicit estimates from numerous trade contractors. Under a lease-leaseback, the District leases property under a "site lease" to a builder for $1. That builder constructs the facility/ completes the renovation and then leases the facility back to the District under a "facilities lease". The District makes "tenant improvement payments" during construction and "lease payments" after construction. Titles to facility vests in the District as lease payments are made. In addition, the District selects/approves all plans and specifications and uses its own Architect of Record to submit the project to the Division of the State Architect for approval. Only after DSA approval can the District enter into the two leases. As allowable, DSA approval is pending and staff would like Kenridge Builders, Inc. to begin work under this preliminary services agreement.
Funding: 2010 Measure C
Fiscal Impact None
Recommendation: Approve Preliminary Service Agreement
Approvals:
Recommended By:
Signed By:
John Willford - Assistant Program Manager
Signed By:
Tim Cody - Program Manager
Signed By:
John Bernard - Interim Superintendent
Vote Results:

New Motion
Member Barbara Oaks Moved, Member Brian Lawrence seconded to approve the New motion 'Approve the Preliminary Services Agreement with Kenridge Builders, Incorporated to Support a new Aquatic Center, New Buildings and Site Work at Northgate High School. '. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Linda Mayo     Yes
Lynne Dennler     Yes
Cheryl Hansen     Yes
Brian Lawrence     Yes
Barbara Oaks     Yes