Agenda Item
Meeting Date: 9/11/2013 - 7:30 PM
Category: Business/Action Items
Type: Action
Subject: 16.5 RFQ/RFP 1627 - Approval of a Preliminary Services Agreement with Taber Construction, Incorporated to Support District Wide Security System Upgrades.
LCAP (Local Control Accountability Plan) Goal:
Strategic Initiative 5.3 Optimal Operations and Infrastructure
Ensure that our facilities and infrastructure support and enhance student learning and safety.
Policy:
Enclosure:
File Attachment:
Attachment H - Preliminary Services Agreement-LLB-Security.Taber .pdf
Security RFQ.pdf
Insurance Cert.PDF
RFQ Analysis.pdf
Summary: In July, 2013 the District issued a Request for Qualifications from firms interested in entering into a lease-leaseback agreement for the District Wide Security System Upgrades.. Per previous Board recommendation this request was publicly available with specific notification to no less than 15 potential contractors. This resulted in the receipt of 3 qualification packages.

Staff has evaluated qualifications and is recommending District enter into a Preliminary Services Agreement with Taber Construction, Inc. for the provision of preliminary services including, but are not limited to: preliminary coordination services, construct-ability review of preliminary plans and specifications, value engineering and any other recommendations necessary to optimize project quality, delivery, scheduling, and construction phasing relating to the District Wide Security System Upgrades.

As authorized by California Education Code section 17406, a lease-leaseback contract structure is one in which the District can select a builder in a different manner other than just a “lowest bidder” with the intent to increase likelihood of success while minimizing risk to the District. For this project, architectural services previously solicited in accordance with best practices and this RFQ evaluated other factors including past K-12 experience, design, etc., including price. RFQ also includes provision to ensure potential firms to solicit estimates from numerous trade contractors. Under a lease-leaseback, the District leases property under a “site lease” to a builder for $1. That builder constructs the facility and then leases the facility back to the District under a “facilities lease.” The District makes “tenant improvement payments” during construction and “lease payments” after construction. Title to the new facility vests in the District as lease payments made. The District has the option to make an early payment to the builder to buy out the facilities lease. In addition, the District selects/approves all plans and specifications and uses its own Architect of Record to submit the project to the Division of the State Architect for approval. Only after DSA approval can the District enter into the 2 leases. As allowable, staff would like Taber Construction to begin work under this preliminary services agreement.
Funding: 2010 Measure C
Fiscal Impact N/A
Recommendation: Approve Preliminary Service Agreement
Approvals:
Recommended By:
Signed By:
John Willford - Assistant Program Manager
Signed By:
Tim Cody - Program Manager
Signed By:
John Bernard - Interim Superintendent
Vote Results:

New Motion
Member Linda Mayo Moved, Member Brian Lawrence seconded to approve the New motion 'Approve the preliminary services agreement with Taber Construction as presented.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 4 Nay: 0 Abstain: 1.
The motion Carried 4 - 0
   
Linda Mayo     Yes
Lynne Dennler     Abstain
Cheryl Hansen     Yes
Brian Lawrence     Yes
Barbara Oaks     Yes