Agenda Item
Meeting Date: 8/28/2013 - 7:30 PM
Category: Business/Action Items
Type: Action
Subject: 15.8 Independent Contract with Document Tracking Services for the 2013-2014 school year
LCAP (Local Control Accountability Plan) Goal:
College and Career California State Standards (CCSS) Goal 1.1-1.5, 1.17, 1.22-1.23
California State Standards (CCSS) Goal 1.1-1.5, 1.17, 1.22-1.23
College and Career Interventions Goal 1.6, 1.13-1.16
Interventions Goal 1.6, 1.13-1.16
College and Career Access to College and Career Goal 1.12, 1.18, 1.19
Access to College and Career Goal 1.12, 1.18, 1.19
College and Career Access and Integration to Technology Goal 1.7
Access and Integration to Technology Goal 1.7
College and Career Arts and Athletics Goal 1.20-1.21
Arts and Athletics Goal 1.20-1.21
Professional Learning Leadership, Coaching and Support Goal 2.6
Leadership, Coaching and Support Goal 2.6
Parent/Family & Community Engagement Increase engagement to Advisory Groups Goal 3.2
Increase engagement to Advisory Groups Goal 3.2
Strategic Initiative 5.1 Optimal Operations and Infrastructure
Place priority on educational needs and programs when making fiscal decisions.
Policy:
Enclosure: Independent contract with Document Tracking Services
Document Tracking Services Licensing Agreement
Document Tracking Services Invoice
File Attachment:
Independent contract with Document Tracking Services 13-14.pdf
Document Tracking Services Licensing Agreement 13-14.pdf
Docuument Tracking Services Invoice.pdf
Summary: Senate Bill 374 requires that as a condition of receiving funding for specified categorical programs, the school district will ensure that each school in the district operating those categorical programs consolidates any plans that are required by those programs into a single plan to be known as the Single Plan for Student Achievement (SPSA).

MDUSD has used Document Tracking Services(DTS) since 2009 to assist with this process by providing an application to create, edit, update, print and track, and archive sites’ Single Plans for Student Achievement. Additionally, DTS converts the plans to PDF and translates plans for all Title I sites and other sites with 15% or more of the population that speak a language other than English as required by Ed Code and NCLB.
Funding: Tier 3 School and Library Improvement (Program 0918)
Fiscal Impact Independent contract to use Document Tracking Services proprietary web-based application in accordance with the licensing agreement - $26,750.
Recommendation: Approve the independent contract with Document Tracking Services
Approvals:
Recommended By:
Signed By:
Virginia Power - None
Signed By:
Lorie O'Brien - Administrator, Compliance and Training
Signed By:
Rose Lock - Assistant Superintendent of Middle
Signed By:
Bryan Richards - Chief Financial Officer
Signed By:
John Bernard - Interim Superintendent
Vote Results:

New Motion
Member Barbara Oaks Moved, Member Linda Mayo seconded to approve the New motion 'Approve the independent contract with Document Tracking Services for the 2013-14 school year.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Linda Mayo     Yes
Lynne Dennler     Yes
Cheryl Hansen     Yes
Brian Lawrence     Yes
Barbara Oaks     Yes