Agenda Item
Meeting Date: 6/17/2013 - 7:30 PM
Category: Business/Action Items
Type: Action
Subject: 16.18 RFQ/RFP 1642 - Award of Lease-Leaseback Agreement to E F Brett and Company, Inc. for Remodel of Art Classroom (Auto/Metal Shop) at Northgate High School.
LCAP (Local Control Accountability Plan) Goal:
Policy:
Enclosure:
File Attachment:
01-1642 RFQ RFP LLB-Site Lease-Art Classroom NGHS .pdf
02-1642 RFQ RFP LLB-Facilities Lease-Art Classroom NGHS.pdf
03-EF Brett Certificate of Insurance.pdf
04-LLB #1642 Summary Result Information.pdf
Summary: In May, 2013 the District issued a Request for Qualifications from firms interested in entering into a lease-leaseback agreement for the modernization of existing art classroom (auto/metal shop) at Northgate High School. Request was publicly available with specific notification to no less than 15 potential contractors. This resulted in the receipt of 3 qualification packages.

As a result of the RFQ process and value-engineering, staff is recommending the District enter into a lease leaseback agreement with E F Brett and Company, Inc. for a Guaranteed Maximum Project Cost of $267,917.00 for the completion of all specified modernization work per approved plans and specifications.

The lease- leaseback project delivery method is authorized by California Education Code 17406, and authorizes the governing board, without advertising for bids, to enter into a lease with a builder for the purpose of construction, including remodeling and permanent improvements, upon property. Under a lease- leaseback, the District leases property under a "site lease" to a builder for $1. That builder constructs the facility/ completes the renovation and then leases the facility back to the District under a "facilities lease". The District makes "tenant improvement payments" during construction and "lease payment s" after construction. Titles to facility vests in the District as lease payments are made. The District has the option to make an early payment to the builder to buy out the facilities lease. In addition, the District determines all plans and specifications and uses its own.

The scope of work includes, but is not limited to: provide all tools, materials, labor and equipment necessary to complete renovation of the highly used student area between buildings. Design phase included students at the site and resulted in what is anticipated to enhance this highly used student gathering area. Work includes but not limited to, demolition of existing utilities and installation of new concrete walks and seating areas as it relates to the Drawings and Specifications.
Funding: 2010 Measure C
Fiscal Impact $267,917.00 GMP
Recommendation: Approve Award of LLB Proposal as presented.
Approvals:
Recommended By:
Signed By:
Tim Cody - Program Manager
Signed By:
John Bernard - Interim Superintendent
Vote Results:

New Motion
Member Lynne Dennler Moved, Member Barbara Oaks seconded to approve the New motion 'Approve RFQ/RFP 1642 Award of Lease-Leaseback Agreement to E F Brett and Company, Inc. for Remodel of Art Classroom. '. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Linda Mayo     Yes
Lynne Dennler     Yes
Cheryl Hansen     Yes
Brian Lawrence     Yes
Barbara Oaks     Yes