Agenda Item
Meeting Date: 5/20/2013 - 7:30 PM
Category: Business/Action Items
Type: Action
Subject: 14.12 RFQ/RFP 1626 Award of Lease-Leaseback Agreement to 3D Datacom, Inc. for Technology Improvements at Various Elementary Schools and Pleasant Hill Middle School.
LCAP (Local Control Accountability Plan) Goal:
Policy:
Enclosure:
File Attachment:
RFQ 1626-Lease Leaseback Struc cable at various Primary - March 2013 r0.pdf
1626 RFQ-RFP-LLB-MDUSD Elementary schools and PHMS Technology Improvements Master Site Lease 1.pdf
MDUSD Project #1626 Proposal Matrix.pdf
Project # 1626 Master Facilities Lease.pdf
3D INSURANCE.pdf
Summary: On March 20, 2013 the District issued a Request for Qualifications (RFQ) soliciting submissions from qualified firms interested in entering into a lease- leaseback agreement for the Measure-C Elementary Schools and Pleasant Hill Middle school Technology Improvements. As a result of the RFQ process staff is recommending that the District enter into a lease leaseback agreement with 3D Datacom, Inc. for a Guaranteed Maximum Project Cost of $1,125,004.00 for the completion of all specified Technology Improvements per approved plans and specifications.
District solicited qualifications from 12 vendors and received 3 packages.


The lease- leaseback project delivery method is authorized by California Education Code 17406, and authorizes the governing board, without advertising for bids, to enter into a lease with a builder for the purpose of construction, including remodeling and permanent improvements, upon property. Under a lease- leaseback, the District leases property under a "site lease" to a builder for $1. That builder constructs the facility/ completes the renovation and then leases the facility back to the District under a "facilities lease". The District makes "tenant improvement payments" during construction and "lease payment s" after construction. Titles to facility vests in the District as lease payments are made. The District has the option to make an early payment to the builder to buy out the facilities lease. In addition, the District determines all plans and specifications and uses its own Architect/Engineer of Record.
The scope of work includes but, is not limited to: provide all tools, materials, labor and equipment necessary to complete installation of Technology Improvements including but not limited to deliver full construction of upgrades and improvements for the Structured Cabling and Technology Improvements as it relates to the Drawings and Specifications. This contract includes, but is not limited to all work associated with the plans and specifications.
Funding: 2010 - Measure C
Fiscal Impact $1,125,004.00
Recommendation: Approve Award of LLB Proposal as presented
Approvals:
Recommended By:
Signed By:
Tim Cody - Program Manager
Signed By:
Rose Lock - Assistant Superintendent of Middle
Vote Results:

New Motion
Member Linda Mayo Moved, Member Lynne Dennler seconded to approve the New motion 'Approve the RFQ/RFP 1626 Award of Lease-Leaseback Agreement to 3D Datacom, Inc. for technology improvements at various elementary schools and Pleasant Hill Middle School.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 4 Nay: 0.
The motion Carried 4 - 0
   
Linda Mayo     Yes
Lynne Dennler     Yes
Cheryl Hansen     Yes
Barbara Oaks     Yes