Agenda Item
Meeting Date: 4/8/2013 - 7:30 PM
Category: Business/Action Items
Type: Action
Subject: 14.3 Contract extension for Reliance Communications to continue to provide District Automated Parental Notification Services
LCAP (Local Control Accountability Plan) Goal:
Policy:
Enclosure:
File Attachment:
Reliance2009.pdf
reliance2012.pdf
Mount Diablo Unif School Dist renewal 2013 (2).pdf
RelianceInsurance.pdf
Summary: April 16, 2009, the District accepted proposals from ten (10) vendors for a new Automated Parental Notification System. Proposals were evaluated and vendors interviewed
in accordance with the criteria specified in the RFP. Reliance Communications' School
Messenger was deemed the most comprehensive parental notification system and as such staff recommended that Reliance Communications be awarded a contract of $75,651.68 per year.
This contract price represents a savings of $54,365.12 per year as compared to the annual costs
for the previous system used by the District. The scope of work in this contract includes the
provision of an automated communication system with the ability to deliver voice, e-mail, or
text-based messages to telephones, mobile phones, PDAs or any internet-enabled device. The
system will support multiple languages, create reports and is compatible with the Aeries Student
Information System. Staff would like to extend the current contract one more school year at the same price of $50,780.06.
Funding: Already Budgeted General Fund Program 5089
Fiscal Impact $50,780.06 from General Fund Program 5089
Recommendation: Approve Contract Extension
Approvals:
Recommended By:
Signed By:
Joe Estrada-C - Director of Technology
Signed By:
Bryan Richards - Chief Financial Officer
Signed By:
Greg Rolen, Esq. - General Counsel
Signed By:
Steven Lawrence - Superintendent
Vote Results:

New Motion
Member Lynne Dennler Moved, Member Linda Mayo seconded to approve the New motion 'Contract extension for Reliance Communications to continue to provide District Automated Parental Notification Services.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Linda Mayo     Yes
Lynne Dennler     Yes
Cheryl Hansen     Yes
Brian Lawrence     Yes
Barbara Oaks     Yes