Agenda Item
Meeting Date: 3/11/2013 - 5:00 PM
Category: Consent Agenda
Type: Action
Subject: 10.9 (Item #10) Independent Services Contracts for The Event Group
LCAP (Local Control Accountability Plan) Goal:
Policy:
Enclosure:
File Attachment:
The Event Group - CPHS Jr Prom.pdf
The Event Group - CPHS Sr Ball.pdf
The Event Group - YVHS Jr. Prom.pdf
Summary: Ygnacio Valley High School and College Park High School are requesting approval of independent services contracts for The Event Group, an event planning organization, for Junior Prom and Senior Ball. These contracts will be added to the $64,000 that was approved for The Event Group at the February 25, 2013 Board meeting.

The YVHS Junior Prom will be held on May 18, 2013. The cost for this event will be $24,500.

The CPHS Junior Prom will be held on March 23, 2013. The cost for this event will be $39,500.

The CPHS Senior Ball will be held on May 18, 2013. The cost for this event will be $50,150.

These events plus the contracts which were approved on February 25, 2013 total $178,150 for this vendor.
Funding: Associated Student Body
Fiscal Impact $24,500 - YVHS Junior Prom
$39,500 - CPHS Junior Prom
$50,150 - CPHS Senior Ball

$21,600 - NHS Junior Prom (approved 2/25/13)
$42,400 - NHS Senior Ball (approved 2/25/13)

Grand Total for this vendor: $178,150.

Recommendation: Approve Independent Services Contracts as presented.
Approvals:
Recommended By:
Signed By:
Denise Larkins - Administrative Assistant
Signed By:
Julie Braun-Martin - Assistant Superintendent Elementary
Signed By:
Greg Rolen, Esq. - General Counsel
Signed By:
Steven Lawrence - Superintendent