Agenda Item
Meeting Date: 1/28/2013 - 7:30 PM
Category: Business/Action Items
Type: Action
Subject: 14.5 Document Tracking Services Independent Contract
LCAP (Local Control Accountability Plan) Goal:
Policy:
Enclosure: Independent contract with Document Tracking Services
Document Tracking Services additional invoice for Spanish translation
File Attachment:
DTS independent contract.pdf
DTS invoice for use of proprietary web-based application - pd 10-5-12.pdf
DTS independent contract for Spanish translations.pdf
DTS invoice for Spanish translations.pdf
Summary: Senate Bill 374 requires that as a condition of receiving funding for specified categorical programs, the school district will ensure that each school in the district operating those categorical programs consolidates any plans that are required by those programs into a single plan to be known as the Single Plan for Student Achievement (SPSA).

MDUSD has used Document Tracking Service(DTS) since 2009 to assist with this process by providing an application to create, edit, update, print and track, and archive sites’ Single Plans for Student Achievement. Additionally, DTS converts the plans to PDF and translates plans for all Title I sites and other sites with 15% or more of the population that speak a language other than English as required by Ed Code and NCLB. The initial contract addressed only the services related to untranslated SPSAs. We are seeking approval to increase the contract with DTS as translation costs will cause the contract with DTS to exceed $25,000, thus requiring Board approval.
Funding: Tier 3 School and Library Improvement (Program 0918)
Fiscal Impact Independent contract to use Document Tracking Services proprietary web-based application in accordance with the licensing agreement - $12,750. Additional services to translate 14 schools' SPSAs into Spanish - $14,000.
Recommendation: Approve the independent contract with Document Tracing Service
Approvals:
Recommended By:
Signed By:
Virginia Power - None
Signed By:
Lorie O'Brien - Administrator, Compliance and Training
Signed By:
Rose Lock - Assistant Superintendent of Middle
Signed By:
Bryan Richards - Chief Financial Officer
Signed By:
Steven Lawrence - Superintendent
Vote Results:

New Motion
Member Linda Mayo Moved, Member Lynne Dennler seconded to approve the New motion 'Approve the independent contract with Document Tracking Service which provides an application to create, edit, update, print and track, and archive sites’ Single Plans for Student Achievement. '. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Linda Mayo     Yes
Lynne Dennler     Yes
Cheryl Hansen     Yes
Brian Lawrence     Yes
Barbara Oaks     Yes