Meeting Date:   6/25/2012 - 7:30 PM
Category:   Business/Action Items
Type:   Info
Subject:   15.27 Amendment to Board Bylaw 9322 - Agenda Dissemination to Members of the Public
Strategic Plan
Policy:  
Enclosure
File Attachment:  
Summary If a document is distributed to the Board less than 72 hours prior to a meeting, the Superintendent or designee shall make the document available for public inspection at the time the document is distributed to a majority of the Board provided that the document is a public record under the Public Records Act and relates to an agenda item for an open session of a regular Board meeting.

If it becomes necessary to include new or revised documents less than 72 hours prior to the meeting, the Superintendent or designee shall implement the following protocol:

1. The original document shall remain posted publicly along with any new or revised documents and be clearly identified as the original document.

2. Each new or revised document shall clearly indicate that it has been added or revised and include the date and time of posting.

3. At the beginning of open session, the Superintendent or designee shall announce publicly, by agenda item, that new or revised documents have been posted less than 72 hours prior to the meeting.

4. The Superintendent or designee shall explain a) the reason the documents were not included on the original agenda, b) the reason for any revisions to the documents, and c) the differences between the original and revised documents.

5. In addition to posting the new or revised documents prior to the meeting, the Superintendent or designee shall ensure that hard copies of these documents are available to the Board and public at the start of that open session.

6. If the new or revised document relates to an action item, then any action will be postponed until the next meeting to ensure that all Board members and the public have an opportunity to review the new and/or revised documents. However, the Board by a two-thirds vote may opt to act on the item at that meeting. If the new or revised document refers to an information item only, no postponement will be required.
Funding
Fiscal Impact
Recommendation Information
Approvals:  
Recommended By:
Signed By:
Loreen Joseph - Secretary to the Superintendent
Signed By:
Steven Lawrence - Superintendent