Meeting Date:   6/25/2012 - 7:30 PM
Category:   Consent Agenda
Type:   Action
Subject:   9.30 (Item #33) Disposal of Surplus Library Materials – Holbrook Elementary School and Glenbrook Middle School
Strategic Plan
Policy:  
Enclosure Application
File Attachment:  
Report on Remaining Library Books at Holbrook and Glenbrook.pdf
Glenbrook .pdf
Holbrook.pdf
Summary The closure of Holbrook Elementary and Glenbrook Middle in 2011 left book and other Library material collections in the libraries in need of disposition. In the months following the closure of the two schools, Librarians across the district were given multiple opportunities to visit the two sites and select materials to enhance the library collections at other schools in the district. Three of these events were arranged; one immediately after the close of school in 2011 and two additional dates this school year. After librarians had first pick at the collections, two dates were arranged to allow teachers across the district to visit the libraries and pick materials to add to their “classroom libraries”. Notices were sent to all schools announcing these events. District staff oversaw each of these events to assure proper accounting of the materials selected, and that materials going to libraries were properly transferred and added to the collections at individual sites.
At the time of their closure, Holbrook Elementary had 13,239 books in their collection and Glenbrook Middle had 8,384. As a result of the above efforts 12,009 books, or 90.71% of Holbrook’s collection, and 5,313 books, or 63.37% of Glenbrook’s collection have been transferred to other libraries or district staff for use at their sites.
Currently, Holbrook Elementary has 1,230 books on-site, with a calculated purchase value of $13,821. Glenbrook Middle has 3,071 books on-site, with a calculated purchase value of $47,712.
It is recommended the remaining materials from the two libraries be declared surplus and staff directed to dispose of the materials in accordance with AR 3270.
Funding N/A
Fiscal Impact N/A
Recommendation Approval
Approvals:  
Recommended By:
Signed By:
Virginia Power - None
Signed By:
Lorie O'Brien - Director, School Support and Accountability
Signed By:
Rose Lock - Assistant Superintendent of Middle
Signed By:
Bryan Richards - Chief Financial Officer
Signed By:
Steven Lawrence - Superintendent
Vote Results:  

Original Motion
Member (Linda Mayo) Moved, Member (Lynne Dennler) seconded to approve the Original motion 'Approve Consent Agenda.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion CARRIED 5 - 0