Meeting Date:   1/23/2012 - 7:30 PM
Category:   Business/Action Items
Type:   Action
Subject:   15.5 Purchase of Used Buses
Strategic Plan
Policy:  
Enclosure The Transportation Department ("Department") has been formulating a long-term plan to address our aging fleet. Recently, the Department has lost five (5) school buses. Three (3) buses purchased in 1987 have suffered irreparable engine damage and two (2) buses have been lost due to traffic accidents. Accordingly, to address immediate needs, the Department is requesting Board authorization for the purchase of six (6) forty-two (42) passenger buses and one (1) four (4) passenger wheelchair van. The large buses will cost $24,000 each. The wheelchair van will cost $19,000.These buses are 1999-2000 year models and have been completely overhauled and meet California emission standards.

The large buses will be assigned to Special Education, overflow and No Child Left Behind ("NCLB") routes. This will give the Department additional flexibility to address all programs. The Department has three (3) spare buses to cover seventy-nine (79) Special Education routes. Only one (1) of those buses has wheelchair capability. Accordingly, it is necessary to purchase a wheelchair van.

The Department anticipates using these buses for approximately ten (10) years. Consequently, the amortized cost of the large buses is $2400 per year and the amortized cost of the wheelchair van is $1900 per year. The cost of a new bus ranges from $75000-$90000. Consequently, the Department believes this is an economical short-term solution to meet immediate busing needs.
File Attachment:  
Summary
Funding Budget Code 5410 (Home to School busing)
Budget Code 5411 (Special Education Transportation)
Budget Code 3964 (District Bus Replacement)
Fiscal Impact The majority of the funding necessary is already budgeted in the above-referenced budget codes. The Department will need an additional $20,723 to make these bus purchases.
Recommendation Approve bus purchase as presented
Approvals:  
Recommended By:
Signed By:
Angie Goakey - Coordinator
Signed By:
Jeff McDaniel - Executive Director of Operations
Signed By:
Greg Rolen, Esq. - General Counsel
Signed By:
Bryan Richards - Chief Financial Officer
Signed By:
Steven Lawrence - Superintendent
Vote Results:  

Amended Motion
Member (Gary Eberhart) Moved, Member (Linda Mayo) seconded to approve the Amended motion 'Recommend to purchase six (6) forty-two (42) passenger buses.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion CARRIED 5 - 0
   
Cheryl Hansen     Yes
Gary Eberhart     Yes
Linda Mayo     Yes
Lynne Dennler     Yes
Sherry Whitmarsh     Yes

New Motion
Member (Gary Eberhart) Moved, Member (Cheryl Hansen) seconded to approve the New motion 'Table motion for wheelchair van until such time that staff can bring a van subject to board directive.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 4 Nay: 1.
The motion (XXXXXX) 4 - 1
   
Cheryl Hansen     Yes
Gary Eberhart     Yes
Linda Mayo     No
Lynne Dennler     Yes
Sherry Whitmarsh     Yes