Meeting Date:   11/17/2010 - 7:30 PM
Category:   Business/Action Items
Type:   Action
Subject:   14.6 Recommendation to Discontinue Participation in Contract with County Office of Education for the Provision of Limited Transportation Services: Request for the 1)Creation of Additional Staffing (19 School Bus Driver[625 FTE] and 7 Special Education Transport Assistant[.625 FTE] positions) and, 2)Purchase of nineteen(19)special purpose vans.
Strategic Plan
Policy:  
Enclosure
File Attachment:  
CCCOE-1.pdf
CCCOE-1112.pdf
CCCOE.pdf
Summary In February 2010 District staff conducted an analysis of costs associated with the long-standing contract with the Contra Costa County Office of Education (CCCOE)for the provision of transportation services to District special needs students. This assessment indicated that, based on projected staffing, vehicle maintenance and anticipated annual debt service costs(based on tax exempt lease/purchase financing for nineteen[19] special purpose buses/vans), that a predictable and persistent savings could be realized should the District elect to self-perform these same transportation services. Using current cost data, staff has now re-validated this determination revealing that a projected annual savings of approximately $240,000 could be realized after the first year of District self-performance of these same transportation services which, heretofore have been provided under contract with CCCOE.

So determined, staff is recommending a practical and strategic discontinuance in participation in the CCCOE contract for the provision of transportation services. Concomitantly, staff is recommending that the District assume the self-performance of these same services using in-house resources and is requesting affirmative action on the following to provide for those resources:
1) Creation of nineteen(19)School Bus Driver (.625 FTE) positions, effective 1/1/2011;
2) Creation of seven (7) Special Education Transport Assistant (.625 FTE) positions, effective 1/1/2011
3)Approval(under seperate actions) of a tax-exempt lease/ purchase agreement for the acquisition of nineteen (19) buses/vans.
This proposal has been discussed with the leadership of both C.S.E.A. and Public Employee's Union, Local One.
Funding Special Education budget. All staffing and debt service costs to be assumed in avoided costs associated with CCCOE contract.
Fiscal Impact 2010-2011(1/1/11-6/30/11):
19 School Bus Drivers(.625 FTE):$407,616
7 Special Education Transport Assist.(.625 FTE):$150,174
Debt Service:$104,996

2011-2012:
19 School Bus Drivers(.625 FTE):$721,865
7 Special Education Transport Assist.(.625 FTE):$247,538
Annual Debt Service (7 yr term):$209,992
Recommendation Approve creation of School Bus Driver and Special Education Transport Assistant positions as presented. Approval of tax-exempt lease/purchase agreement as presented.
Approvals:  
Recommended By:
Signed By:
Greg Rolen, Esq. - General Counsel
Signed By:
Steven Lawrence - Superintendent
Vote Results:  

Original Motion
Member (Gary Eberhart) Moved, Member (Sherry Whitmarsh) seconded to approve the Original motion 'Approve creation of School Bus Driver and Special Education Transport Assistant positions as presented. Approval of tax-exempt lease/purchase agreement as presented.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion CARRIED 5 - 0
   
Gary Eberhart     Yes
Linda Mayo     Yes
Paul Strange     Yes
Richard Allen     Yes
Sherry Whitmarsh     Yes