Meeting Date:   9/14/2010 - 7:30 PM
Category:   Business/Action Items
Type:   Action
Subject:   13.6 Request to Create Resident Program Management Team for the Implementation and Oversight of the 2010 Measure 'C' Facilities Improvement Program: Creation of three(3) Assistant Program Manager/Project Manager Positions, One (1) Secretary Position and One (1) Project Coordinator Position
Strategic Plan
Policy:  
Enclosure
File Attachment:  
081010 Reorg Proposal.pdf
Memo Pedersen.pdf
Spreadsheet.pdf
Summary Recognizing 1)the demonstrated success and enhanced program delivery enjoyed through the recruitment and assignment of qualified District staff to assume in-house management of large,multi-faceted,complex facility improvement programs; and 2)the clear economic benefit of reducing costs associated with the dependence upon outside program/construction management firms, staff is proposing the creation of an initial,five (5) person program in-house management team to assume tasks related to the critical pre-design/design phase of the 2010 Measure 'C' program. A core management team is critically needed to begin developing the formal Program Management Plan (PMP), establish design standards, craft communication/action protocols, implement a management information system, refine engineering specifications, solicit and negotiate consulting contracts and meet with site representatives to identify site needs and site specific program elements. The five (5) position team being requested consists of: three(3.0 FTE) Assistant Program Manager/Project Manager positions ( two positions effective 9/1/10 or as early as possible, and one position effective 1/1/11); one (1.0 FTE) Secretary position (effective 11/1/10) and one (1.0 FTE) Project Coordinator position (effective 12/1/10).
Funding 2010 Measure 'C' Funds
Fiscal Impact Total cost for the five (5)proposed positions for the 2010-2011 school year is $355,263.00. (Cost total assumes a medical cap for all positions and furlough days for management positions). Detailed position costs are: Two Assistant Program Managers/Project Managers(effective 9/1/10)-$190,858; One Assistant Program Manager/Project Manager (effective 1/1/2011)-$63,612; One Secretary (effective 11/1/10)- $35,112; and One Project Coordinator (effective 12/1/10)- $65,674.
Recommendation Approve creation of Assistant Program Manager/Project Manager, Secretary and Project Coordinator positions as presented.
Approvals:  
Recommended By:
Signed By:
Pete Pedersen - Measure C
Signed By:
Steven Lawrence - Superintendent
Vote Results:  

Original Motion
Member (Sherry Whitmarsh) Moved, Member (Gary Eberhart) seconded to approve the Original motion 'Approve creation of Assistant Program Manager/Project Manager, Secretary and Project Coordinator positions as presented.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion CARRIED 5 - 0
   
Gary Eberhart     Yes
Linda Mayo     Yes
Paul Strange     Yes
Richard Allen     Yes
Sherry Whitmarsh     Yes