Agenda Item
Meeting Date: 9/28/2020 - 6:00 PM
Category: Business/Action Items
Type: Action
Subject: 18.8 PowerSchool Group LLC (Business Plus) Contract Revision for Business Review, System Upgrade, and Enterprise System
LCAP (Local Control Accountability Plan) Goal:
Goal 1: All students will receive a high quality education in a safe and welcoming environment with equitable and high expectations, access to technology, and instruction in the California State Standards that prepare them for college and/or career.
Policy:
Enclosure: PowerSchool/Business Plus initial contract
PowerSchool/Business Plus insurance/W9
PowerSchool/Business Plus quote for extended contract
PowerSchool/Business Plus Initial Invoice
File Attachment:
PowerSchool Group LLC Contract.pdf
BusinessPlus Project w EMS - Contract Ext (1).pdf
PowerSchool Group LLC 8.1.21 COI.pdf
PowerSchool Invoice 8-10-20.pdf
Summary: PowerSchool provides Business Plus, a fiscal system that supports all business services within MDUSD. Our current version, 7.9, was designed in 2016 and is no longer current. The challenges we have faced in our fiscal department, and subsequently districtwide, stem from the fact that PowerSchool can no longer support version 7.9 because it is four generations below the current version, 1912. The Chief Business Officer surveyed users districtwide to identify concerns and work through the initial phases of the required upgrade to version 1912. The quote the board is asked to approve will increase the initial renewal of $78,991.85 at the 9/14/20 board meeting by $224,244.45, for a revised contract not to exceed $303,236.30. The contract includes the cost of an enterprise management service with nightly data backups, cybersecurity, infrastructure support, and 24/7/365 systems monitoring, a service needed to respond to the technology changes resulting from COVID 19, remote work, and staffing shortages.
Funding: CARES Act
General Fund - Technology Information Systems
Fiscal Impact Total revised contract not to exceed $303,236.30
Recommendation: Approve PowerSchool Group LLC (Business Plus) Contract Revision for Business Review, System Upgrade, and Enterprise System
Approvals:
Recommended By:
Signed By:
Niccole Helton - Administrative Assistant
Signed By:
Mika Arbelbide - Director of Fiscal Services
Signed By:
Elizabeth McClanahan - Director of Purchasing and Warehouse
Signed By:
Dr. Lisa Gonzales - Chief Business Officer
Signed By:
Dr. Adam Clark - Superintendent