Agenda Item
Meeting Date: 7/27/2020 - 6:00 PM
Category: Business/Action Items
Type: Action
Subject: 18.3 Review and Potential Approval of 2020-2021 Pending Computer/Technology Purchases Spreadsheet through July 22, 2020
LCAP (Local Control Accountability Plan) Goal:
Goal 1: All students will receive a high quality education in a safe and welcoming environment with equitable and high expectations, access to technology, and instruction in the California State Standards that prepare them for college and/or career.
Policy:
Enclosure: 2020-2021 Pending Computer/Technology Purchases Spreadsheet through July 22, 2020

2019-20 Computer Purchases (for reference)
File Attachment:
2020-21 Pending Board Approval Tech Purchases.072220.pdf
2019-20 Board Approved Tech Purchases.pdf
Summary: On August 13, 2018, Item #17.20, the Mt. Diablo Unified School District School Board Awarded Bid 1809, Technology Materials and Services, to the following low bidders: Arey Jones, Decotech Systems, Inc., R-Computer, and Emergent for the 2018-2019 Fiscal Year. Per the terms of Bid 1809, the contract pricing was extended for the following years 2019-2020, 2020-2021, and 2021-2022. The District also purchases Apple products; Apple is a sole source provider. The District also makes wiring and safety lock purchases to support technology purchases from D & D Security. B&H Photo are used for photography and technology needs.

In order to provide more transparency in our technology purchases, the District is presenting the purchases requested for the 2020-2021 fiscal year through July 22, 2020, with the totals to the following vendors:

Apple - $26,790.33
Arey Jones - $1,072,568.82
D & D Security - $0
DecoTech - $961,479.55
B&H Photo - $12,394.25

Purchase Orders and Pending Purchase Requisitions for the 2020-2021 fiscal year total, as of July 22, 2020, is $2,073,232.95. New purchase requests since the July 1, 2020, in need of Board Approval total $1,060,744.80. Which is included in the 2020-2021 total of $2,073,232.95.
Funding: Various district budgets, provided on attachment.
Fiscal Impact $1,060,744.80
Recommendation: Move to approve the 2020-2021 Pending Computer/Technology Purchases Spreadsheet through July 22, 2020 in the amount of $1,060,744.80 (year to date total of $2,073,232.95).
Approvals:
Recommended By:
Signed By:
Elizabeth McClanahan - Director of Purchasing and Warehouse
Signed By:
Mika Arbelbide - Director of Fiscal Services
Signed By:
Dr. Lisa Gonzales - Chief Business Officer
Signed By:
Jennifer Sachs (Designee) - Designee for Final Signature