Agenda Item
Meeting Date: 3/9/2020 - 7:00 PM
Category: Business/Action Items
Type: Action
Subject: 19.5 Review and Potential Approval of Award of E-Rate Request for Proposal (RFP) #1858 for Network Equipment - E-Rate Funding Year 2020 (Y23)
LCAP (Local Control Accountability Plan) Goal:
Goal 1: All students will receive a high quality education in a safe and welcoming environment with equitable and high expectations, access to technology, and instruction in the California State Standards that prepare them for college and/or career.
Policy:
Enclosure: E-Rate RFP #1858 Bid Results and Assessment Worksheet
File Attachment:
RFP 1858 Opening Summary.pdf
RFP 1858 Opening Assessment Worksheet.pdf
Summary: Two (2) proposals were submitted in response to E-Rate RFP #1858 Network Equipment. Responses were evaluated by District Personnel and DecoTech Systems, Inc., was determined to be the most responsive/ responsible bidder for Network Equipment for Sections I & II of RFP. No responses to Section III were given by either bidder, therefore the District has been withdrawn Section III from this RFP award recommendation. This RFP is to support 21st Century Learning, we are upgrading network equipment at eligible district sites.

Using funding from the federal E-Rate program, MDUSD would like to award our network equipment purchase to DecoTech Systems, Inc. The cost for the equipment is $954,165.87 to a potential E-rate discount/reimbursement of 60 percent. Reimbursements are not guaranteed and are often a year in arrears so the total is listed under fiscal impact despite a good chance of reimbursement.
Funding: $954,165.87 funded by Program 71500, Measure J
Fiscal Impact $954,165.87 (less any E-Rate savings up to potential reimbursement of 60%)
Recommendation: Move to Approve Award RFP #1858 Network Equipment E-Rate (Y23) for District-Wide Network Equipment to DecoTech Systems, Inc.
Approvals:
Recommended By:
Signed By:
Elizabeth McClanahan - Director of Purchasing and Warehouse
Signed By:
Joshua Wittman - Director of Technology Support
Signed By:
Mika Arbelbide - Director of Budget
Signed By:
Dr. Lisa Gonzales - Chief Business Officer
Signed By:
Dr. Robert Martinez - Superintendent
Vote Results: