Agenda Item
Meeting Date: 1/13/2020 - 7:00 PM
Category: Consent Items Pulled for Discussion
Type: Action
Subject: 15.3 Review and Potential Approval of 2019-2020 Pending Computer/Technology Purchases Spreadsheet through January 6, 2020
LCAP (Local Control Accountability Plan) Goal:
Goal 1: All students will receive a high quality education in a safe and welcoming environment with equitable and high expectations, access to technology, and instruction in the California State Standards that prepare them for college and/or career.
Policy:
Enclosure: 2019-2020 Pending Computer/Technology Purchases Spreadsheet through January 6, 2020
File Attachment:
Pending Board Approval Tech Purchases to 010620.pdf
Summary: On August 13, 2018, Item #17.20, the Mt. Diablo Unified School District School Board Awarded Bid 1809, Technology Materials and Services, to the following low bidders: Arey Jones, Decotech Systems, Inc., R-Computer, and Emergent for the 2018-2019 Fiscal Year. Per the terms of Bid 1809, the contract pricing was extended for the following years 2019-2020, 2020-2021, and 2021-2022. The District also purchases Apple products; Apple is a sole source provider. The District also makes wiring and safety lock purchases to support technology purchases from D & D Security.

In order to provide more transparency in our technology purchases, the District is presenting the purchases requested for the 2019-2020 fiscal year through January 6, 2020, with the totals to the following vendors:

Apple - $148,569.45
Arey Jones - $555,240.87
D & D Security - $177,495.76
DecoTech - $541,344.11

Purchase Orders and Pending Purchase Requisitions for the 2019-2020 fiscal year total, as of January 6, 2020, is $1,422,650.19. New purchase requests since the December 9, 2019, totaling $82,703.53, are included in the 2019-2020 total of $1,422,650.19.
Funding: Various district budgets, provided on attachment.
Fiscal Impact $82,703.53
Recommendation: Move to approve the 2019-2020 Pending Computer/Technology Purchases Spreadsheet through January 6, 2020 in the amount of $82,703.53 (year to date total of $1,422,650.19).
Approvals:
Recommended By:
Signed By:
Elizabeth McClanahan - Director of Purchasing and Warehouse
Signed By:
Joshua Wittman - Director of Technology Support
Signed By:
Mika Arbelbide - Director of Budget
Signed By:
Dr. Robert Martinez - Superintendent
Vote Results:

Original Motion
Member Cherise Khaund Moved, Member Linda Mayo seconded to approve the Original motion 'Move to approve the 2019-2020 Pending Computer/Technology Purchases Spreadsheet through January 6, 2020 in the amount of $82,703.53 (year to date total of $1,422,650.19).'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Linda Mayo     Yes
Joanne Durkee     Yes
Brian Lawrence     Yes
Debra Mason     Yes
Cherise Khaund     Yes