Agenda Item
Meeting Date: 6/10/2019 - 7:00 PM
Category: Business/Action Item
Type: Action
Subject: 17.12 Contract Extension for Eagle Software Aeries Student Information System for 2019-2020
LCAP (Local Control Accountability Plan) Goal:
Parent/Family & Community Engagement Outreach to Special Populations Goal 3.6-3.8
Outreach to Special Populations Goal 3.6-3.8
Parent/Family & Community Engagement Increase engagement to Advisory Groups Goal 3.2
Increase engagement to Advisory Groups Goal 3.2
Parent/Family & Community Engagement Expand translation services Goal 3.5
Expand translation services Goal 3.5
Policy:
Enclosure:
File Attachment:
Aeries Software RFQ.pdf
Aeries Renewal Quote- Maint Sales Order-RN-6742.pdf
CERTIFICATE OF INSURANCE (COI).Pdf
Aeries 2019 Contract Ammendment.pdf
Summary: Eagle Software is the company behind the Aeries student information system, used by Mt. Diablo Unified School District for attendance, grades, transcripts, and data analysis.

On January 23, 2007, the Board of Education awarded a five-year contract for RFP #1449 to Eagle Software with contract extensions through the 2018-2019 school year.

The attached quote includes a per-student price increase from $2.03 to $2.20, as well as an adjustment to move our annual renewal date to June 30th from April 1st. Training for master scheduling, which was normally paid for outside our renewal, is now being included on the same board docket.

More information regarding Aeries can be found at http://www.aeries.com/
Funding: Program 5090, District Student Information Systems Budget
Fiscal Impact $113,968.88
Recommendation: Approve the contract extension for the Eagle Software Aeries Student Information System for 2019-2020.
Approvals:
Recommended By:
Signed By:
Joshua Wittman - Director of Technology Support
Signed By:
Joe Estrada-C - Director of Technology
Signed By:
Elizabeth McClanahan - Director of Purchasing and Warehouse
Signed By:
Nance Juner - Director of Fiscal Services
Signed By:
Deborah Cooksey - Associate General Counsel
Signed By:
Rose Ramos - Chief Business Officer
Signed By:
Dr. Nellie Meyer - Superintendent
Vote Results:

New Motion
Member Cherise Khaund Moved, Member Debra Mason seconded to approve the New motion 'Approve the contract extension for the Eagle Software Aeries Student Information System for 2019-2020.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 4 Nay: 0.
The motion Carried 4 - 0
   
Linda Mayo     Yes
Joanne Durkee     Yes
Debra Mason     Yes
Cherise Khaund     Yes